The digitization of financial processes has revolutionized the way companies do business. One of the most notable shifts is the move to electronic invoicing, or e-invoicing. Not only is this a logical step in the evolution of business operations, but it is increasingly becoming a requirement due to regulations and pressure to combat fraud.
In Belgium, the government has already set the trend by mandating e-invoicing as an essential tool in the fight against fraud. From Jan. 1, 2026, sending e-invoices or e-invoices between companies (b2b) will become a legal requirement in Belgium.
But why wait until it’s a liability? Let’s look at the numerous benefits e-invoicing offers, not only for fraud prevention but also for efficiency, customer satisfaction and sustainability.
1. Saving time on administration
With e-invoicing, our customers save an average of 20% of their time on administrative tasks.
Automating the billing process dramatically reduces manual work, giving employees more time for valuable tasks.
2. Faster payments through e-invoicing
E-invoices can be sent at any time of the day and they are delivered immediately. With paper invoices, this quickly takes several days. Emails with PDFs often end up in spam, so recipients don’t see the invoice right away.
This means that our clients’ invoices are paid an average of 8 days faster, significantly improving a company’s cash flow.
3. Fraud Prevention
Using e-invoicing reduces the risk of fraud and phishing. Electronic invoices are more secure and can be encrypted for added protection against unauthorized access.
By the way, did you know that an email with pdf is anything but secure? If it is not signed, it is child’s play for hackers to change the data or the QR code. In this way, you can quickly be scammed for several 100,000 euros.
4. Improved customer experience
By streamlining the billing process and processing payments faster, companies can offer a better experience to their customers. This can lead to higher customer satisfaction and loyalty.
With us, it is even possible to offer a portal to your customer. This allows the customer to see all the invoices you have sent to him in just a few clicks.
5. Reduce bent costs
With e-invoicing, businesses can reduce hidden costs. Costs associated with manually processing paper invoices, such as printing costs, postage costs and archiving costs.
According to FPS BOSA, you save 3.24€ when you send an e-invoice instead of a paper invoice. The recipient of the e-invoice saves more than 5.5€ per invoice, both on a paper invoice and an email with pdf.
6. More overview in your Order-to-Cash process.
Digitizing the invoicing process gives companies a better overview of their order-to-cash cycle. This enables them to quickly understand outstanding invoices, payment statuses and any disputes.
At Nymus, the option is there to choose a dunning tool . This allows you to automatically send reminders to customers when a payment deadline has passed and an invoice has not yet been paid. You customize these reminders to the specific needs of the company, including the frequency and content of the messages.
7. Feedback & control
E-invoicing systems offer built-in features for tracking invoices and receiving customer feedback. This gives companies more control over their billing process and allows them to respond quickly to any problems or complaints.
This allows you to quickly see when invoices are undelivered, end up in spam or any other problems. This again saves your company time searching and your invoice will get paid faster.
8. E-invoicing is more sustainable
Reducing paper use by switching to e-invoicing contributes to more sustainable business practices. This applies not only to paper invoices but also emails with a pdf. In practice, many companies still print the pdf, which contributes to more paper use. An e-invoice not only helps protect the environment, but can save costs and improve efficiency in the long run.
Conclusion
E-invoicing is no longer just an option, but a necessity in the modern business world. With government promotion in Belgium and obligation on the horizon, now more than ever is the time for businesses to move to electronic invoicing.
The benefits are clear: from time and cost savings to improved customer satisfaction and more sustainable operations. By investing in e-invoicing, companies can not only comply with regulations, but also strengthen their competitive position and be ready for the future.
Interested in getting started with e-invoicing yourself? Contact our team and together we will look at the opportunities for your business.
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